Sunday, August 10, 2008

The Proper Letter Format

Some people have trouble starting a letter but, once started, can continue comfortably. It’s a good idea to mentally go over the main things you want to say before starting. You can begin with a bit of good news:
“You will be glad to hear that ….” You can describe what you have been doing that day or depict the room in which you are writing. You can also refer to the most recent correspondence or the last time you met the person to whom you are writing. Don’t open a letter by apologizing for not writing sooner. You can say something like “You may have thought I’d forgotten all about you, but really, you have been in my thoughts often lately. It’s just that there’s been a lot going on. For instance ….” Letters, by their nature, convey news. Therefore, in the body of the letter, talk about what has been happening to you and to those you both know. Talk about shared interests. Keep the tone conversational and let it flow.
End formal letters with a sincerely and progress toward familiarity with yours truly, regards, best wishes, affectionately, love, and so on. The most informal and affectionate letters may end with miss you or write soon or more later.

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