In some cases the use of formal name cards is appropriate. They should be two-sided so people across the table can read them. Name tags should bear the first and last names, without Mr., Ms., or Mrs. Use Dr. if appropriate. Put out plenty of pads, paper, pencils, sticky notes, paper clips, rubber bands, and tape. Also, find out in advance if you will need a lectern, a microphone, a blackboard or whiteboard, a flip chart, audiovisual aids, or a photocopier. If you are serving snacks, avoid greasy items like chips and Danish pastries and too much caffeine and sugar. They can make people sluggish and/or on edge. Always provide a decaffeinated, low-fat, healthy alternative. Make sure water glasses, pitchers, or bottles of water are close by.
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